Build Automated Payment Reconciliation Integrations

Give Every Customer Automated Reconciliation — Regardless of Their Accounting System

Payment platforms typically build QuickBooks and Xero integrations natively. When a transaction clears, it auto-syncs, the invoice gets marked paid, and the customer's books stay accurate. That experience works well for the customers on those two platforms.

Everyone else — customers running Sage, NetSuite, Exact Online, Dynamics, or Workday — is still exporting CSVs, running clearing account workarounds, and reconciling manually at month-end. That's the gap Apideck closes.

With Apideck's Unified Accounting API, you write payment data directly into 20+ accounting systems through the same integration you already know how to build. One API call, every platform your customers use.

Why Automated Payment Reconciliation Integrations?

• Extend auto-reconciliation beyond QuickBooks and Xero: Your QBO and Xero customers already get real-time sync. Apideck gives mid-market and enterprise customers the same experience — NetSuite, Sage Intacct, Exact Online, Dynamics — without building each integration separately.

• Write transactions back in real time: Apideck doesn't queue or batch writes. The moment a payment clears, the accounting entry reflects it. No end-of-day sync, no month-end catch-up.

• Eliminate clearing account workarounds: Payment fee reconciliation, net billing deposits, partial payments — these create manual journal entries for customers today. Apideck's Payments, Bill Payments, Credit Notes, and Journal Entries endpoints handle them programmatically.

• No data caching on Apideck's side: Passthrough architecture means your customers' financial data never sits in an intermediate store. Keeps security reviews clean for enterprise and mid-market deals.

Who's it for?

• Payment processors and acquiring platforms that have already built QBO/Xero integrations natively and need to expand coverage to mid-market and enterprise accounting systems without a multi-year build backlog.

• Vertical SaaS platforms that move money — field service, property management, staffing, construction, hospitality — where automated reconciliation is a retention requirement, not a nice-to-have.

• Embedded finance platforms building treasury, spend management, or cash flow products where write-back to the accounting system is part of the core workflow.

• Travel tech companies reconciling hotel, flight, and ancillary payments against supplier invoices across multiple accounting backends.

Common Use Cases

• Automatic transaction write-back that syncs payment data to the accounting system and marks invoices as paid — across every platform a customer uses
• Payment fee reconciliation that pushes processing fees to the correct expense accounts without manual journal entries
• Settlement reconciliation that matches batch payouts to individual transactions in the books
• Clearing account automation that eliminates end-of-month manual entries for net billing deposits
• Partial payment handling that records split payments against open invoices without custom logic per accounting system
• Multi-currency reconciliation across cross-border payments, FX differences, and foreign bank accounts

Apideck's Payment Reconciliation Integrations

Apideck provides the write endpoints a payment reconciliation workflow needs, standardized across 20+ accounting and ERP systems.

Key Resources for Payment Reconciliation

Inbound Payment Recording

• Payments: record received payments against customer invoices
• Credit Notes: handle refunds, adjustments, and overpayments
• Invoice status updates: close open AR as payments land

Outbound Payment Recording

• Bill Payments: record outgoing payments against supplier bills
• Bills: update AP status as payments clear
• Purchase Orders: PO-to-payment matching for procurement workflows

Journal Entries

• Direct GL postings for fee batches, settlement adjustments, and custom accounting logic
• Multi-entity support for platforms serving customers with complex org structures

How Apideck Simplifies the Payment Reconciliation Process

• Unified Data Model: Write the same payment payload whether your customer uses QuickBooks, Xero, NetSuite, or Sage. Apideck normalizes field names, account IDs, and currency handling across every platform.

• Real-Time Writes: No queuing, no batch syncs. Payments hit the accounting system the moment your platform processes them.

• Managed Auth & Connections: Apideck Vault handles the connection UI, OAuth flows, and token refresh. Your customers connect once and stay connected — no credential management on your side.

How Apideck Works

1. Customers Connect Their Accounting System

Apideck Vault provides a white-label connection UI. Your customers authenticate with their accounting system once, and Apideck manages the connection end-to-end.

2. Push Payment Data on Every Transaction

Use standardized endpoints to write payments, bill payments, credit notes, and journal entries. Apideck routes each call to the correct downstream system using its unified schema.

3. Deliver Automated Reconciliation Across Every Accounting Platform

With real-time writes across every major accounting platform, your customers' books reflect actual payment activity — no CSV imports, no manual entry, no reconciliation backlog.

Supported Platforms

Apideck's Accounting API connects to the platforms your customers already use:

• SMB: QuickBooks, Xero, FreshBooks, Zoho Books, MYOB
• Mid-Market: Sage Business Cloud, Exact Online, Clear Books
• Enterprise: NetSuite, Sage Intacct, Microsoft Dynamics 365 Business Central, Workday

Automate Payment Reconciliation at Scale

Building payment reconciliation integrations one accounting system at a time is expensive and slow. Most payment platforms ship QBO and Xero, then stall. Every customer beyond those two platforms — every NetSuite user, every Sage customer, every Exact Online user — is still reconciling manually.

Apideck collapses that build backlog into a single integration. Whether you're a payment processor expanding accounting coverage, or a vertical SaaS platform where reconciliation is table stakes for mid-market deals, Apideck gives you the write coverage and reliability you need across every platform your customers use.

Explore the Accounting API documentation.